We are looking for a proactive and detail-oriented team member with administrative experience supporting accounts payable and purchasing/ordering/procurement processes to coordinate our Procure-to-Pay (P2P) workflows. This role is not accounting-focused and does not require a CPA; instead, it centers on process coordination while maintaining ordering controls, supporting vendor communication, entering and tracking data in purchasing systems, and resolving discrepancies across approximately 80–120 invoices and expense reports each week. The ideal candidate is highly organized and able to manage and coordinate multiple tasks effectively in a fast-paced environment.

Procurement

· Maintain the administrative process of onboarding new vendors e.g., credit references and credit applications to establish Net15/Net30 payments terms.

· Facilitate supplier relationships with vendors involved in routine procurement activities, ensuring effective communication, timely issue resolution, and proper escalation when necessary.

· Oversee equipment purchasing activities by requesting quotes from, preparing purchase orders to capture order detail, tracking approvals, confirming delivery lead times, shipping terms, and Incoterms for international orders.

· Maintain accurate documentation of vendor agreements, pricing terms, and order history.

· Assist Project Administration and Operations team members administratively on project-specific purchases they need.

Accounts Payable

· Manage the AP inbox, respond to vendor inquiries, reconcile vendor statements against AP Aging reports.

· Efficiently receive and accurately enter vendor invoices, ensuring proper documentation and tracking.

· Match invoices to purchase orders, directing non-customary invoices to management for approval.

· Proactively identify and resolve invoice/PO discrepancies, including PST/GST by liaising with internal teams and vendors.

· Process employee expense reports in adherance with company policies.

· Appropriate code and categorize invoices and expense reports for accurate financial reporting.

· Support weekly payment runs through data entry.

· Support period-end close activities related to AP including accrual analysis.

3-5 years of employment experience in AP, Procurement or related roles in combination.

Strong understanding of AP controls, reconciliations, and purchasing processes.

Strong finacial acument and understanding of procurement financial metrics.

Strong MS Office skills - notably Excel and data management.

Familiarity with SAP Concur or a similiar system - please highlight which

Excellent written and verbal English, with strong customer service relationship skills

Self starter, positive attitude, able to work independently and multi-task without losing attention to detail

Competive salary based on experience

Paid vacation plus a bonus week of uninterupted paid leave around the festive period

Manulife health coverage on hire

GRRSP and company-funded bonus HSA upon probation completion

Up to $1,000 annually in education matching funds

Brand new office with full kitchen and complimentary staff gym

Monthly socials